#1 Users Lie
Oh yes, they do. Dont think youre immune either. Have you ever been on a tech support call, convinced that you know the problem and the guy on the phone says something like Would you put in the recovery CD, restart, and scan your memory? Oh, Ive tried that, you say with eyes rolling. Believe it or not, sometimes we crazy admin peeps suggest these fixes because they work. When a user is protesting my assessment, the best is to politely insist them to do what was asked until the doing is done.
#2 Email is the Lifeblood of Non-Techies
I love my non-techie bretherenI mean, how else would I know what happened on the OC and Gilmore Girls?but at the end of the day, email is #1 in their book. Now a lot of it is business related, and certainly that shouldnt be taken lightly, but most likely they were waiting on a warm, fuzzy message from their daughter or sister and really needed their email back up ASAP (Im waiting on a proposal! they screech see #1)
#3 Printers Suck
Ever had to clean a laser or, God forbid, an inkjet printer? Its like stabbing yourself in the eye. Its not just the grime eitherits the fallacy that a little chunk of ink could make the machine just stop working. 90% of the time (or better), this isnt the case (instead, check the fuser/print heads). In terms of network troubles, HPs Jetdirect cards have a pretty solid reputation of failing every few years, so expect to shell out $200+ for those on a semi-regular basis, depending on what kind of printers you run in your office. For those with network cards integrated into the printer mainboardwhat were you thinking?
#4 Cleanliness is Godliness
Ever open up a PC and see the Ghost Of Dust Bunnys Past in there? Its scary stuff, I tell you. Ive seen some PCs begin to lock up for absolutely no reason while the innards tell you different. Sure Peggy in Accounting wasnt stuffing her machine full of cloth, but that blanket she keeps at her feet will slowly shed and the PC fans suck that stuff right up. When youre completely stumped, make sure there isnt something inside gunking up the works.
#5 Backups are Crucial
This needs to be said. Ive been caught with my pants down on this one a few times myself. Backup, Backup, Backup! Nothing (and I mean nothing) will bite you in the ass like a piss-poor backup schema. If your server dies right now as you read this post, what are you going to do about it? Do you know where the install discs are, do you have a configuration backup, do you know who to contact regarding tech support on that box? If not, you need to get your act together before you have a disaster and a lot of excuses and apologies following it. I use Retrospect at my job and consider it better than Backup Exec. It has amazing Macintosh support and is cheaper too.
#6 Switches and Hubs (Usually) Die One Port At A Time
You can spend hours tracking down a bad network card or cable just to figure out that a port in a switch has died. Youre pinging and pinging and looking, the lights are on but theres nobody home. The trick here is to know that a single port doesnt spell the end of the hardware, quite the contrary. Dont throw the baby out with the bathwater. If a port does go out, that hub or switch may work for years without another outage, but do be sure to stuff an RJ45 connector in that bad port so you dont forget (and chase down phantom problems) in the future.
#7 No One Ever Got Fired For Buying Microsoft
So sad but so true. This old saying used to reference IBM, but oh how times have changed. Linux may be powerful, but the command prompt and configuration files and filesystem obscurity will just as soon get you a pink slip if something goes wrong and no one knows how to fix it but yourself. Even so, with as much stupid crap as we admins have to put up with on a daily basis, configuring some of the high end Microsoft software is enough to drive you insane. Ever tried installing Exchange Server or, worse, installing Exchange Server and migrating a 5.5 install to Exchange 2000? I feel your pain, oh how I feel your pain.
#8 Politeness > Brevity
You can come up with all sorts of analogies for this one. Youll get more bees with honey, a spoonful of sugar, etc. But generally, you probably have very little day-to-day contact with end users. This means that when you do finally get to speak to one of those souls fortunate enough to login to your domain (both figuratively and literally), you should be sure to be as polite as possible about it. Even if the network is down. Even if the server is having weird, irrational problems. Use please, thank you, Im sorry, and dont be too proud to apologize or make nice with those who may ultimately influence your career path down the line. The peon you insult today with a I sent an email about this, do you not check your own email? could very well climb the corporate ladder and let your rude ass go in a few years. Mind your manners, peeps.
# 9 Know Your Needs
This one could also be called Learn Linux. Many admins get wooed into the idea that managed solutions are always the correct ones. A web interface on a switch is cute, but rarely useful. A huge Cisco router may not always be necessary, sometimes a lo-fi approach is best. When you want a spam solution, before looking at $5,000 servers and huge licensing fees for Windows Server software take a look at one of those old junk PCs you have in the closet, download your favorite distro of Linux, and install procmail and spamassassin. You (and your budget) will thank me later.
#10 The Holy Grail of Tech Support
is the reboot. Rebooting can cure ailments of all sorts, can stop network troubles, crashing computers, find missing documents, and rescue cats in trees. System admins all over the world have, by and large, trained their users to reboot before even calling support. I mean, whens the last time you didnt reboot to see if it cured a problem? If youre not, then youre either stubborn or youre an admin who knows better. Rebooting doesnt cure all ailments, but it cures so many of them its hard to not throw out a Can you reboot for me? to the end user when they call with some off-the-wall issue. Use and abuse as necessary.